ACVO Financial Healthcheck

  • Financial Healthcheck

    Please read the information below before completing this form

  • This form is intended to be used by Third Sector organisations of all shapes and sizes and some of the sections may not be relevant to your organisation. Please feel free to skip any sections that you feel are not relevant to you.

    Each section of the review is designed in a similar fashion, with a series of questions with the same multiple choice answer format. There are two options for providing evidence to support your answer.  You can either 'drag & drop' files or add a text response.  There is also a 'save and continue later' option, enabling you to return and complete your form at another time.

    Examples of the types of evidence you could include are provided for guidance purposes only. The list isn't exhaustive, however we also don't expect you to be able to provide all the evidence that is listed. Please feel free to add as much or as little evidence as you wish and use any combination of the 'drag & drop' or text responses as you find helpful.

    The process is designed to help you self-assess your strengths and weaknesses in regards to your financial processes, as well as enabling our Finance experts to consider if there are elements which may benefit from additional support or attention should you wish to receive this constructive feedback.

    Once you have completed and submitted the form your responses will be reviewed by a member of the ACVO Finance Team who will aim to provide feedback within 10 working days.  Please note, this is only a guide and if there will be a delay due to workload, you will be made aware of this via email.

    If you require any support with completing the form, please don't hesitate to get in touch with a member of our Finance Team, who would be happy to help you.

    Paul Dixon, Finance Manager, paul.dixon@acvo.org.uk, 01224 686054

    Sarah Irvine, Finance Assistant, sarah.irvine@acvo.org.uk, 01224 686074

    Cristina Garcia, Support Services Assistant, cristina.garcia-sanchez@acvo.org.uk, 01224 686059

  • Data Protection and Privacy Notice

  • You can access our Data Protection and Privacy notice by following this link: ACVO Privacy Policy

  • Have you read our Data Protection and Privacy Notice?*

  • Data Protection and Privacy Policy

    To continue with this form, you need to confirm that you have read our Data Protection and Privacy Notice, and consent to ACVO storing the data as detailed within the policy.

  • Do you consent to the data you have provided above being stored by ACVO in accordance with its Data Protection and Privacy Notice?*

  • Data Protection and Privacy Policy

    To continue with this form to enable you to receive your financial healthcheck, you need to confirm that you have read our Data Protection and Privacy Notice, and consent to ACVO storing the data as detailed within the policy.

  • This service is only available to organisations that are current members of ACVO. To become a member of ACVO please complete the membership application on our website at https://acvo.org.uk/membership/ Membership costs from as little as £25 per year.

  • I confirm that my organisation is an active ACVO member*

  • About You

  • About Your Group or Organisation

  • Contact details same as above information

  • Generic Information

  • 1. Is your filing up-to-date with OSCR or Companies House?*
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  • 2. Do you have multiple sources of funding?*
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  • 3. Are you engaged in fundraising activities that could be considered as trading?*
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  • 4. Is your organisation complying with tax law? PAYE/NI; VAT*
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  • 5. If using freelancers, consultants or casual labour, have you checked that they would not be regarded as employees?*
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  • Budgets and Forecasting

  • 1. Have you produced a business plan or strategic document for your future development?*
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  • 2. Do you produce an annual budget?*
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  • 3. Is your budget aligned to the strategic plan?*
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  • 4. Does your board approve the annual budget for the organisation before the financial year begins?*
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  • 5. Do you review the budget during the year and update forecasts against it?*
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  • Management Accounts

  • 1. Are management accounts produced on a monthly basis?*
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  • 2. Are management accounts reported to the Board at each meeting?*
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  • 3. Do the management accounts incorporate forecasts?*
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  • Reserves

  • 1. Do you have a Reserves Policy?*
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  • 2. Are your current reserves in line with your Reserves Policy?*
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  • 3. Are your unrestricted reserves below six months running costs?*
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  • 4. Do you have a current agreed action to increase or reduce your level of reserves?*
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  • Reports to the Board

  • 1. Is financial reporting to your board clear, transparent and readily understood by all board members at each meeting?*
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  • 2. Does your board receive the right financial information and projections to be able to make appropriate financial decisions for your organisation?*
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  • 3. Do reports to the board clearly outline the financial implications of proposals made to them?*
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  • Annual Accounts

  • 1. Are your annual accounts prepared by an external provider?*
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  • 2. Are your annual accounts externally examined by an independent person?*
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  • 3. Are your accounts prepared according to the relevant legislation?*
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  • Cash Management and Bank Accounts

  • 1. Do you have a cash flow forecast?*
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  • 2. Do you hold one or more bank accounts?*
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  • 3. Are your bank accounts reconciled on a monthly basis?*
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  • Financial Systems

  • Rows
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  • Fundraising

  • 1. Are ongoing fundraising systems in place?*
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  • 2. Do you have procedures in place for fundraising being carried out on your behalf?*
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  • Insurance and Managing Risk

  • 1. Do you have appropriate insurances in place?*
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  • 2. Does the board consider and manage risks (uncertainties, threats), both short-term and long-term, in all aspects of the organisation’s work?*
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  • 3. Have you clear plans in place for when something goes wrong?*
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  • 4. Do you review your approach to cybersecurity and ensure that your systems are robust and protected?*
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  • Acting with Integrity

  • 1. Do you have procedures in place to deal with gifts and hospitality?*
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  • 2. Has your board discussed the ethics of receiving sponsorship or funding?*
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  • 3. Does your board have a policy on payments to its members which is in line with the governing document?*
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  • Staffing

  • 1. Do you employ staff?*
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  • 2. Do you meet the legal requirements in relation to the recruitment of staff?*
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  • 3. If you have employees, have you proper payroll / pension arrangements in place?*
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  • 4. Do you meet the legal requirements in relation to the management of staff?*
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  • 5. Have you got appropriate staff management systems in place?*
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  • Additional Information and Support

  • How would you like a member of the ACVO Finance Team to contact you to review the findings from your financial health-check?
  • Clear
  • Date
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