ACVO Community Spaces Submission Form

ACVO Community Spaces Submission Form
We know that Aberdeen has a wealth of community and third sector spaces available to hire and with our new Community Spaces directory we want to help spread the word!

Third Sector/community organisations in Aberdeen that have a space for hire are welcome to submit details below in order to be featured, free of charge, on the Community Spaces page on the ACVO website.

The ACVO team regularly receive enquiries about the hire of spaces in the community for meetings, events and team days so the aim of this new initiative is to provide a listing platform so others working within the sector, and the wider public, can see what’s available and support organisations by spending their money on hiring spaces.

Who is this platform for?

Any third sector or community organisation with a space to hire in Aberdeen City!

How does the process work?

You can submit details using the form below and your space will be added free of charge to the public directory.

The platform is essentially a listings site so ACVO will not process any enquiries relating to the space – you should provide contact details/web links which people can use to get in touch directly with you to make enquiries.

What information should I provide?

All details required are listed in the form below. You can submit up to 6 pictures of your space but please include at least one so people browsing the directory can get an idea of the space on offer.

If there is any subsequent information or media you think would be important to include please contact Andrew or Emily on the Comms Team (andrew.davidson@acvo.org.uk or emily.shepherd@acvo.org.uk)

Please If you have more than one room for hire within your organisation please submit these on separate forms.

If you have any questions about the process or there is something you are unsure about please contact enquiries@acvo.org.uk

Thanks for submitting your details – we look forward to sharing your Community Space!

Your name*

First NameLast Name
Your email address (for contact with ACVO team if we need to get in touch - not email for space enquiries)*
example@example.com
Name of venue/space*
Venue Address*

Street Address

Street Address Line 2

CityPost code

Postcode
Contact name for booking enquiries*

First NameLast Name
Contact email for booking enquiries*
example@example.com
Phone number for booking enquiries (optional)
Please enter a valid phone number.
Organisation web link for further info (can be website/social media page for organisation)*
Room Capacity - max number of people the room can accommodate *
Room capacity further details (e.g. 25 people theatre style/14 with table and chairs etc)*
Cost to hire space*
Is this cost per hour or per day?*

Per hourPer dayOther

Venue details
Brief description of venue - aim for 2 -3 paragraphs (can include details of space/organisation etc. - will appear at top of listing to provide overview of the venue)*
Does this space have free Wifi Access?*

YesNo
Facilities e.g kitchen access etc.
Equipment available on site e.g. projector/laptop/flip charts etc.
Is catering available within the space? (can select multiple options)*

Yes - in houseYes - we can arrange external cateringYes - guests can arrange their own cateringNo
Space for further details about catering if required
Does the venue have any addition rooms available as part of the hire? (e.g. breakout room/individual meeting space for online calls etc.)

Accessibility and Transport Links
Accessibility details (specifics around access - lifts/wheelchair ramps etc.)*
Hearing/Visual Impairment Support available onsite *
Car parking facilities (e.g. onsite parking/public parking details)*
Public transport link details (e.g. nearest bus stop/bus route)*

Availability
What are the normal opening hours of the venue?

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
Can you open outwith your normal opening hours?

YesNo
On which days in general is your space available to hire? (this is to give an overview of when you are open - further details with regard to availability can be discussed between yourself and the person making the enquiry)

MondayTuesdayWednesdayThursdayFridaySaturdaySunday

Organisation/Space details
Name of organisation
Organisation logo (please provide in PNG/JPG format)

Cancelof
Images of the space (you can upload up to 6 but please submit at least one. Please also ensure that image is high res and captures the look of the space - aim for 1920x1080 px if you can!)

Cancelof
Thanks for adding details of your Community Space! The Comms Team at ACVO will review details and get in touch via the email provioded if we require further information.

We will aim to have your Community Space added to the ACVO website within 72 hours of submission.

If you have any questions or require help you can contact Andrew or Emily from the Comms Team
- Andrew Davidson - andrew.davidson@acvo.org.uk
- Emily Shepherd - emily.shepherd@acvo.org.uk
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